Fencing North Annual General Meeting Minutes 2015
Meadowbank Community Centre, 7.30pm – 9th December 2015
Attendees:
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John Garelja (President) Eric Buisman (Vice President) Linda Boyd (Treasurer) Oliver Agnew (Secretary) Nelly Dyson Jeremy Dyson Cesar Dyson Isabelle Williams Alice Boyd Gaylene Ongley Nicola Buisman Sara-Louise Williams Christine Chen |
Daniela Ravera Hamish Bulmer Andi Liu Laura Harvey Tommy Leigh Chris Lear Judit Fliszar Nicholas Miehlbradt Holm Miehlbradt Katie Logan Simone May Daniel Garelja
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Meeting starts 7.30pm
1. Apologies:
Apologies from Anya Kamynina, Matthew Hill, Jessica Gracie, Kende Nagy, Chantelle May
2. Confirmation of Minutes from Previous AGM
Nicola Buisman moves these are true and accurate. John Garelja seconds. All in favour
3. Matters Arising from Previous AGM
No matters arising
4. President's Report
John Garelja moves we accept his report. Jeremy Dyson seconds. All in favour.
5. Vice-President's Report
Eric Buisman moves we accept his report. Linda Boyd seconds. All in favour.
6. Treasurer's Report
Linda Boyd moves we accept this report. Laura Harvey seconds. All in favour.
7. Treasurer's Report
Oliver Agnew moves we accept this report. John Garelja seconds. All in favour.
8. Election of Executive Officers
President: Eric Buisman is duly elected as no one else is standing against him.
Vice President: John Garelja is duly elected as no one else is standing against him.
Secretary: Oliver Agnew is duly elected as no one else is standing against him.
Treasurer: Linda Boyd is duly elected as no one else is standing against her.
9. Setting of Fees for 2016
Oliver Agnew moves that in 2016 we maintain the sames fees that were set for the 2015 year - that we set the Fencing North affiliation fee to students at $0, and the affiliation fee for non-students to $30 for associates and $40 for full members. Seconded by Daniela Ravera. Majority in favour - two votes against.
Meeting closes at 8.33pm
Fencing North Committee Meeting
Wednesday 4th November 2015, 7.30pm
Meadowbank Community Centre, Meadowbank
Present:
Eric Buisman (Vice President)
Linda Boyd (Treasurer)
Oliver Agnew (Secretary) – holding proxy for John Garelja
Laura Harvey
Gaylene Ongley
Isabelle Williams
Hamish Bulmer
Apologies:
John Garelja (President)
Daniela Ravera
Jeremy Dyson
Nelly Dyson
Meeting starts 7.30pm:
Minutes from previous meeting:
Oliver Agnew moves that we accept the previous minutes. Laura Harvey seconds. All in favour.
Matters arising from previous meeting:
None
President’s Report:
John is absent so no report for this meeting
Treasurer’s Report:
Eric Buisman moves that we accept the Treasurer’s report. Oliver Agnew seconds. All in favour.
Competitions Report & 2016 Calendar Process:
No report for this meeting
Oliver and Laura have made progress on the 2016 calendar – waiting confirmation from FeNZ on which national events we will be running.
Payments:
Oliver has paid for our insurance ($1587.23) and needs to be reimbursed.
Gaylene has paid for $70 worth of engravings and needs to be reimbursed.
Fencing North AGM Date:
AGM was scheduled to be held on Wednesday 2nd December at the Meadowbank Community Centre at 7.30pm. Oliver Agnew moves that we move this to the 9th of December. Hamish Bulmer seconds. All in favour.
Oliver to post notice of AGM and call for nominations for executive members.
We had a discussion about our requirement that we are audited annually. Under the current rules for incororated societies this is not required, but we feel that it is still worthwhile that we have audited financial statements in case we need to provide copies as part of a grant application.
Insurance:
We need to make sure our new equipment is covered by our insurance policy. Oliver will send an inventory list to John to pass back to our insurers.
Fenton Dates:
Oliver to organise to run this across club nights.
Sabre: Wednesday 11th November @ NZAF
Epee: Tuesday 17th November @ ASC
Foil: Wednesday 18th November @ NZAF
Equipment Purchases Update & Pistes Decision:
We have bought 4 sets of Favero boxes/spools and a Favero Professional A2 tester from Mainland Fencing. These have all arrived.
We had a discussion about the merits of fabric pistes vs aluminium pistes.
Oliver moves that we complete our order from Mainland Fencing by purchasing 4 next generation fabric pistes. Laura seconds. Linda, Eric, John, Gaylene, Isabelle, Oliver, Laura in favour. Hamish Bulmer not in favour. Motion carried.
Meeting closed at 8.30pm
Fencing North Committee Meeting
Wednesday 4th March 2015, 7.30pm
Meadowbank Community Centre, Meadowbank
Present:
John Garelja (President)
Linda Boyd (Treasurer)
Oliver Agnew (Secretary
Hamish Bulmer
Chris Lear
Gaylene Ongley
Jeremy Dyson
Apologies:
Laura Harvey
Eric Buisman
Judit Fliszar
Meeting starts 7.35pm:
Minutes from previous meeting:
Jeremy Dyson moves that we accept these, Chris Lear seconds. All in favour.
Matters arising from previous minutes:
None
Treasurer’s Report:
No report yet – we need to set Linda up with the tools to do this.
Linda Boyd is trying to contact Incorporated Societies about updating our official documentation. Running into issues with access to their site – need a specific login. Oliver will follow this up by contacting David Greig.
Event in Provinces:
Karl Snell supports running a competition in Hamilton – he’d also like an opportunity to give some extra training to fencers from Tauranga. We need to think about when to run this event and if we should use the opportunity to run a training camp.
Clubs Running Events:
Ongley Open – Auckland Swords
Regional U15s – Auckland High Performance
Regional U17s – North Harbour Fencing Club
Regional U20s – University of Auckland Fencing Club
Fencing North agrees that these clubs can run these competitions. We had originally decided that we would let clubs run up to 5 events total – only four clubs came back to us so Fencing North will run the 1 event left over.
Meeting closed at 8.40pm
Fencing North Annual General Meeting Minutes 2014
Meadowbank Community Centre, 7.30pm – 3rd December 2014
Attendees:
See end of document for a proxy list
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Oliver Agnew Tommy Leigh Christine Chen Katie Logan Matthew Hill Chris Bell Vicky Fan Rex Hefferen Alexander Gregory Alex Jacobs Adrian Roberts |
Sarah Gatland Sara Louise Williams Laura Harvey Alice Boyd Judit Fliszar Linda Boyd Eric Buisman Nicola Buisman Anya Kamynina Hamish Bulmer Clovis Dyson |
Annika Siegers Sarah Lesiak John Garelja Gaylene Ongley Jeremy Dyson Johann Ryu Daniel Garelja - arrived at 8.10pm Cesar Dyson Nelly Dyson – non-member (cannot vote) Isabelle Williams – non-member (cannot vote) Simone May – non-member (cannot vote) |
Meeting starts 7.30pm
1. Apologies:
Apologies from Heather Claydon, Michael Claydon, Jonathan Claydon, and Linus Harder Barfoot.
Alice Boyd moves we accept these apologies. Jeremy Dyson seconds. All in favour
2. Confirmation of Minutes from Previous AGM
John moves these are true and accurate. Rex seconds. All in favour
3. Matters Arising from Previous AGM
No matters arising
4. President's Report
John moves we accept his report. Johann seconds. All in favour.
5. Vice-President's Report
John moves we accept this report. Jeremy seconds. All in favour.
6. Secretary's Report
Oliver moves we accept this report. Johann seconds. All in favour.
7. Treasurer's Report
Johann moves we accept this report. Gaylene seconds. All in favour.
8. Election of Executive Officers
President: John Garelja is duly elected as no one else is standing against him.
Vice President: Eric Buisman is duly elected with 29 votes. Heather Claydon received 14 votes.
Secretary: Oliver Agnew is duly elected as no one else is standing against him.
Treasurer: Linda Boyd is duly elected as no one else is standing against her.
9. Setting of Fees for 2015
Oliver Agnew moves that we set the Fencing North affiliation fee to students at $0, and the affiliation fee for non-students to $30 for associates and $40 for full members. Seconded by Tommy Leigh. Large majority in favour.
Meeting closes at 8.46pm
Proxy List
Member (Proxy held)
Oliver Agnew (Kyle Macdonald)
Alex Jacob (Lena Jacob)
Christine Chen (Laura Jacks)
Adrian Roberts (Olivia Roberts)
Tommy Leigh (Sasha Green)
Sara-Louise Williams (Sophie Elborough)
Clovis Dyson (Reilly Oliver)
Laura Harvey (Chris Lear)
Chris Bell (Hamish Chan)
Annika Siegers (Jessica Gracie)
Judit Fliszar (Stephanie Wyllie)
Nicola Buisman (Murray Boucher)
Sarah Gatland (Oliver Jacks)
Hamish Bulmer (Sophie Kincaid)
Alexander Gregory (Roman Amor)
John Garelja (Heather Claydon)
Daniel Garelja (Michael Claydon)
Gaylene Ongley (Jonathan Claydon)