Fencing North Committee Meeting

Wednesday 1st October 2014, 7.30pm

Meadowbank Community Centre, Meadowbank

Present:

John Garelja - President

Heather Claydon - Vice President

Oliver Agnew - Secretary (Holds proxy for Judit Fliszar)

Johann Ryu - Treasurer

Gaylene Ongley 

Laura Harvey

Jeremy Dyson

Chris Lear

Apologies: 

Judit Fliszar

Meeting starts at 7.30pm

Minutes from previous meeting:

John Garelja moves that we approve minutes from the previous meeting. Jeremy Dyson seconds. All in favour.

Matters arising from the minutes of the previous meeting:

Laura Harvey to email Leon Thomas about coaching.

Oliver Agnew to organise trophy release forms for trophies presented at NZSS/U20s.

We need to pay our outstanding affiliations to Fencing New Zealand, John moves that we pay FeNZ outstanding affiliations, Jeremy seconds. All in favour.

The final figure needs to be calculated, but is expected to be around $1400. Oliver to pay this to FeNZ via internet banking.

Treasurer’s Report: 

Laura moves that we accept the report. Gaylene seconds. All in favour

Fencing NZ Planning Meeting:

Fencing Central have indicated that they would like FeNZ to employ a part time administrator. Laura Harvey moves that Fencing North would like to support this. Chris Lear seconds. All in favour.

We are also going to propose that FeNZ distribute meeting agendas and treasurer’s reports at least a week in advance of each meeting, and meeting minutes within a week following each meeting.

Oliver Agnew moves that we pay for John Garelja to attend the FeNZ Planning Meeting in Wellington (4^th October 2014). Laura Harvey seconds. All in favour. This is expected to be around $300 for airfares.

North Open Champs:

Fencing North Open Champs will be held on the 18^th October in the hall at Massey High School. Epee will run at 9am, Foil at 11am, Sabre at 1pm, originally foil was to be run first but we have swapped foil and epee around.

There will also be a training camp on the 19^th October at Rangitoto College. This will be run by Anya Kamynina, Judit Fliszar, and Paul Hentschel.

Fencing North Event Calendar 2015:

Heather Claydon will continue organising this. Jeremy Dyson mentioned that there is an opportunity for a large number of fencers from Noumea/Tahiti attending an event in Auckland. We may change some dates to cater for this group.

Club Plans and Information for 2015:

Oliver Agnew to email fencing clubs and see what plans they have for 2015, also collect information from them to add to our website (training times/locations/contact details/etc)

Fencing North Website & Facebook Page:

Oliver Agnew wants to upgrade the Joomla! template and hosting for our website. John Garelja moves that we budget $250 towards this, Laura Harvey seconds. All in favour.

Oliver also wants more people to contribute to the content and management of our Facebook page, Oliver will look into how we can do this.

Other Business:

Laura will send a copy of the Fencing North constitution to the North Executive

We sold two old copper pistes for $450

Meeting closed 9.20pm

Fencing North Committee Meeting

Wednesday 30^th July 2014, 7.30pm

Meadowbank Community Centre, Meadowbank

Present:

John Garelja - President

Heather Claydon - Vice President

Oliver Agnew - Secretary (holds Johann Ryu’s proxy)

Gaylene Ongley

Laura Harvey

Jeremy Dyson

Chris Lear

Apologies:

Judit Fliszar

Anya Kamynina

Johann Ryu

Meeting starts at 7.30pm

Confirmation of previous minutes. Jeremy Dyson moves that we accept the minutes,  John Garelja seconds.

Level 0 Coaching Clinics and accreditation:

We don’t have anyone in Auckland to do accreditation of coaches at any level. Judit/Anya need to be re-accredited through this system in order to give out accreditation. Laura should email Leon Thomas to work out how this works.

NZ SS & Under 20s: 

Gym at Massey High is booked.

Massey High may waive hall hire for Thursday/Friday

Discussion about referees, we are happy to spend money to bring two referees up for this event. We will explore requirements for additional referees as entries come in.

Trophies need to be organised for this event. These need to be sent to Gaylene Ongley. Need to email Vanda Symon to organise who was awarded with trophies so we can acquire them. We need a copy of the FeNZ form.

Jeremy moves that a form be used when trophies are handed out and that the recipients of the trophy must sign the form. This form must include a clause that states that the holder of the trophy holds the trophy for 11 months and must return the trophy in good order at the end of those 11 months. Seconded by Laura Harvey. All in favour.

On the entry form, we will have a field for Auckland Fencers to select if they will help out on Wednesday night or Sunday (or neither). If we don’t get enough we will approach the neither group to help out.

Trophies:

Gaylene will create a list of missing trophies so we can ask for sponsors to replace these.  

Other business:

Named Competitions: 

At some point in the future, Gaylene will delve into records and her own knowledge to work out who the named competitions are in honour of and write some words about these people so we can build our own history.

Oliver’s report on Asian Champs/World Champs:

Oliver has made a report to the North meeting. Oliver will write a formal report including criticisms and recommendations, which North endorses and will table at the next FeNZ meeting. Chris moves and Heather seconds, all in favour.

Meeting closes 9:25pm

Minutes of Fencing North Meeting,

Wednesday 2^nd July 2014, 7:30pm

1.   Present: John Garelja (President), Heather Claydon (VP), Johann Ryu (Treasurer),  Jeremy Dyson (AHP), Gaylene Ongley (ASC)

2.   Apologies: Oliver Agnew

3.   Previous minutes

Minutes from June 2014 meet not available.

4.   Financial Report

a)     Affiliation Fees ($4300) to FENZ were paid in the period.
Fencing north has 47 Associate members, 69 Full members and 1 Life member; a total of 117 members.

b)    Account Balances as at 4/6:

1.     Current Account  $12,474.241

2.     Savings Account $11,712.78

c)     The internet Banking option has appeared (un-requested) on the account.  It was confirmed that Fencing North Bank accounts should be Read only and all payments made by cheque to ensure there are two signatures.  Johann will take this up with the bank.

d)    It was noted that the signatures have still not been changed to reflect the new office holders and this needs to be actioned asap.  It was suggested that time be taken during the MacLeavy or other competition.

e)     Outstanding Accounts/payments.

Fencing North is still waiting for Steve Clarke to provide invoices for Accommodation and Airfares for NI Champs.

Massey High School is owed $350.00 for North Islands and $300 for two of North Secondary Schools events.
Moved: That these payments be made                           Jeremy / John   Carried.
Heather Claydon requires payment for the SS Shield ($25 .  )  John / Jeremy Carried

Following a discussion around how payments to Massey High School could be sped up it was moved that all Massey High School Hall Hire invoices for use of Gymnasium and use of Hall are preapproved for payment.                                    John / Gaylene Carried

Moved: That the financial report be accepted                  John / Jeremy   Carried.

5.   FENZ topics

a)     Leon will be here for more Level 0 Coaching Clinics.  If anyone is interested Fenz will require notification.   A query was raised about any Level 1 training as Robert Ogg may be interested. 

b)    Under 23 Ranking

Could Fenz please be asked if there .is going to be an under 23 Ranking?

c)     Under 15 Affiliations

As many under 15’s .only enter Secondary School and Under 15 Champs would FENZ consider letting these fencers remain as associate for affiliation purposes?

6.   National Secondary Schools & Under 20’s

This will be held in MHS Gym. 

a)     Concern was raised about access and parking as the school will be working (Thursday & Friday) whilst the SS are running.  School Buses will arrive between 8:15 and 8:30am.   John will investigate.   This may mean that we have to adjust the 9am starts so that we do not cause problems for MHS.  – Further discussion next meeting.

b)    It was decided that we would need eight Pistes. We have 4 Aluminium and with the equipment in storage at Gaylene’s we could have 4 Copper Pistes.  This means we do not need to borrow from the other regions or FENZ.

c)     Two teams need to be identified; one to set-up on Wednesday evening and a second to take down on Sunday afternoon/evening.

d)    FENZ will provide Medals.  A4 Certificates will also be created by Fencing North.

e)     High Performance Auckland will be undertaking catering (Jeremy)

7.   Other Business

a)     First Aid.   During a discussion at an earlier competition it was noted that Fencing North no longer had a First Aid Kit.  There should be one available.  From an operation view it was suggested that the kit be held at DT table and all uses/material used be note so that replacements can be made promptly.
Moved that purchase of a First Aid Kit be organised             John / Heather   Carried

b)    Under 9’s and Under 13’s Competitions.  These were evidently held within the region with fencers attending from other regions.  A committee member was asked why information wasn’t made generally available.  It was decided that how notification of competitions is managed needs to be discussed at a further meeting.

            Meeting closed 8.30pm

Fencing North Committee Meeting

Wednesday 4^th June 2014, 7.30pm

Meadowbank Community Centre, Auckland

Present:

John Garelja - President (holding proxy for Anya Kamynina)

Oliver Agnew - Secretary

Johann Ryu - Treasurer

Gaylene Ongley

Laura Harvey

Jeremy Dyson

Chris Lear

Apologies:

Anya Kamynina

Meeting starts 7.30pm

Notes:

Minutes from previous meeting (7^th May) approved. Moved by Laura Harvey and seconded by Chris Lear. All in favour.

Oliver moves that we accept the Treasurers report. John seconds. All in favour.

Oliver moves that costs for referees travelling to assist with FeNZ events run by Fencing North must be pre-approved by the North committee. Chris Lear seconds. All in favour.

Minutes from recent FeNZ meetings haven't been sent out, John to get these from Vicci Lamb (FeNZ Secretary).

John to talk to Vicci Lamb about funding situation for fencers attending Asian and World Champs.

John to talk to Vicci Lamb about lack of correspondence about Russian Visas for athletes competing at World Champs.

North Islands Feedback/Questions:

Competition jurisdiction for seeding and pool sizing (among other issues). FeNZ should give a ruling and notify which rule is applicable.

How many fencers is enough to run separate Championship events? Do we have a national standard for this?

Disorganisation at setup on Friday night. This needs to be much better organised.

Explore options for including some sort of setup jobs in the entry form for Aucklanders.

Fencing North would like to express their appreciation to Heather Claydon all her hard work at North Islands over the weekend.

Fencing North would like to express disappointment in numbers of fencers attending from other regions.

Catering at North Islands was fantastic. We’d like to thank Auckland High Performance Fencing for the effort they put into providing this.

Level of competition at the event was outstanding for Epee and Foil. Events were particularly top heavy in terms of most top ranked fencers competing.

Numbers in sabre were disappointing.

North Secondary School Circuit:

Oliver to organise petrol vouchers for referees at the Secondary School event this weekend.

Affiliation Cards:

Affiliation cards, Oliver will produce cards on paper card and laminate them.

Meeting closed at 9pm

Fencing North Committee Meeting

Wednesday 7^th May 2014, 7.30pm

NZAF Clubroom, Greenlane, Auckland

Present:

Oliver Agnew

Gaylene Ongley

Laura Harvey

Jeremy Dyson

Chris Lear

Heather Claydon

Johann Ryu

John Garelja

Apologies:

n/a

Meeting starts at 7.30pm

Notes:

Confirmation of previous minutes. Laura Harvey moves that we accept the minutes, Heather Claydon seconds.

Confirmation that NZ SS and NZ U20 are booked at Massey School Gym at 4^th-7^th September

Gaylene has managed to organise the medowbank community centre for our monthly meetings and will cost $13/night. This venue will be large enough for the AGM. Gaylene will confirm this booking.

Gaylene will book the AGM for the 14^th December at the medowbank community centre. Gaylene will get an invoice for this and other meetings to be held there.

Heather is going to organise a list of events for next year in as a draft tournament calendar.

Oliver is to organise Fencing North medals. Jeremy moves that we purchase a year’s worth of medals, Laura seconds. Cost is estimated to be ~$800

Secondary School Circuit will be catered by EGGS. North Islands will be catered by Auckland High Performance Fencing.

Laura Harvey will approve presentation of cards for referees that they will need for food at Secondary Schools and North Islands.

Fencing North will endeavour to set up 4 pistes minimum at regional events.

Oceanics 2013 Outstanding Expenses:

$264.79 for airfares $398.50 for accom to be paid to Steve Clarke. $663.29 total. Laura moves that we pay this, Gaylene seconds.

$733.13 needs to be paid to St Johns, Jeremy moves that we pay this, Oliver seconds.

Hall Hire:

$525.00 needs to be paid to Massey High School for hall hire. Oliver moves that we pay this, Laura seconds.

Annual Accounting Expenses:

$287.50 needs to be paid to Drew Accounting; Laura moves that we pay this, Oliver seconds.

Meeting Hall Hire Expenses:

We expect the invoice from Meadowbank community centre to be $78. Jeremy moves that we approve this payment when we receive the invoice. Laura seconds.

Meeting closed at 8.40pm

Fencing North Committee Meeting

Wednesday 2nd April 2014, 7.30pm

Citizens Advice Bureau, Remuera, Auckland

Present:

Oliver Agnew

Gaylene Ongley

Johann Ryu

Laura Harvey

Jeremy Dyson

Chris Lear

John Garelja

Heather Claydon 

Apologies:

Judit Fliszar

Anya Kamynina

Meeting starts at 7.35pm

Jeremy moves that we accept the minutes from the previous meeting. Oliver seconds.

Matters arising from the previous meeting:

Waitakere netball’s invoice was indeed incorrect and was corrected and we paid the correct amount. John constructed two particleboard strips, which can host pistes.

Notes from this meeting: 

We will book Massey High for North Islands. John to organise.

Laura will DT North Islands

John has paid medal invoice to Oceanic Federation

Jeremy Dyson moves that we pay John 673.00 for reimbursement for oceanic medals. Laura seconds.

We need to confirm availability of FeNZ medals with Ken Claridge (FeNZ President) for North Islands.

Gaylene to book CAB for monthly meetings on the first Wednesday of each month

Instead of sponsoring training camps financially North will supply scoring equipment.

John to look into organising a competition next year in one of the provinces.

Referee mentors will assist the coaching of referees at comps

A reasonable amount of gear control should occur at competitions.

Secondary school circuit:

Fencers must have plastrons, electric bibs not necessary. 

North Islands to do list:

Organise catering

Organise referees

John to organise hall on Friday night

Oliver to organise info and entry form

Oliver to organise control marks, Dan to organise weapons control

Steph to organise brochure

Johann to do prizes

Gaylene will organise trophies

NZ Under 20/Secondary Schools Planning

Run on September 4^th-7^th 

Trophies:

Gaylene wants to replace missing trophies.

Gaylene will put together a list of missing trophies and Oliver will put out a call for sponsors.

Meeting closed at 9pm