Fencing North Committee Meeting
Wednesday 4th November 2015, 7.30pm
Meadowbank Community Centre, Meadowbank
Present:
Eric Buisman (Vice President)
Linda Boyd (Treasurer)
Oliver Agnew (Secretary) – holding proxy for John Garelja
Laura Harvey
Gaylene Ongley
Isabelle Williams
Hamish Bulmer
Apologies:
John Garelja (President)
Daniela Ravera
Jeremy Dyson
Nelly Dyson
Meeting starts 7.30pm:
Minutes from previous meeting:
Oliver Agnew moves that we accept the previous minutes. Laura Harvey seconds. All in favour.
Matters arising from previous meeting:
None
President’s Report:
John is absent so no report for this meeting
Treasurer’s Report:
Eric Buisman moves that we accept the Treasurer’s report. Oliver Agnew seconds. All in favour.
Competitions Report & 2016 Calendar Process:
No report for this meeting
Oliver and Laura have made progress on the 2016 calendar – waiting confirmation from FeNZ on which national events we will be running.
Payments:
Oliver has paid for our insurance ($1587.23) and needs to be reimbursed.
Gaylene has paid for $70 worth of engravings and needs to be reimbursed.
Fencing North AGM Date:
AGM was scheduled to be held on Wednesday 2nd December at the Meadowbank Community Centre at 7.30pm. Oliver Agnew moves that we move this to the 9th of December. Hamish Bulmer seconds. All in favour.
Oliver to post notice of AGM and call for nominations for executive members.
We had a discussion about our requirement that we are audited annually. Under the current rules for incororated societies this is not required, but we feel that it is still worthwhile that we have audited financial statements in case we need to provide copies as part of a grant application.
Insurance:
We need to make sure our new equipment is covered by our insurance policy. Oliver will send an inventory list to John to pass back to our insurers.
Fenton Dates:
Oliver to organise to run this across club nights.
Sabre: Wednesday 11th November @ NZAF
Epee: Tuesday 17th November @ ASC
Foil: Wednesday 18th November @ NZAF
Equipment Purchases Update & Pistes Decision:
We have bought 4 sets of Favero boxes/spools and a Favero Professional A2 tester from Mainland Fencing. These have all arrived.
We had a discussion about the merits of fabric pistes vs aluminium pistes.
Oliver moves that we complete our order from Mainland Fencing by purchasing 4 next generation fabric pistes. Laura seconds. Linda, Eric, John, Gaylene, Isabelle, Oliver, Laura in favour. Hamish Bulmer not in favour. Motion carried.
Meeting closed at 8.30pm
Fencing North Committee Meeting
Wednesday 1st April 2015, 7.30pm
Meadowbank Community Centre, Meadowbank
Present:
John Garelja (President)
Eric Buisman (Vice-President)
Linda Boyd (Treasurer)
Oliver Agnew (Secretary) - (Judit Fliszar's proxy)
Chris Lear
Gaylene Ongley
Jeremy Dyson
Laura Harvey - (Chris Lear's proxy)
Apologies:
Chris Lear
Judit Fliszar
Meeting starts 7.25pm:
Minutes from previous meeting:
Oliver Agnew moves that we accept the minutes, Laura Harvey seconds. All in favour.
Matters arising from previous meeting:
Event in Hamilton – Laura Harvey and Heather Claydon are talking to Chris Nokes to organise an event.
Payments:
Jeremy Dyson moves that we pay Eric Buisman $61.96 for prizes he bought for W Dawn. Laura Harvey seconds – all in favour.
Treasurer’s Report:
Linda moves that we accept the treasurer’s report, John Garelja seconds. All in favour.
Project Kaipara:
Eric Buisman moves that a scoping exercise be commenced to seek grants to achieve the objectives of Project Kaipara. Jeremy Dyson seconds. All in favour.
Competitions Report:
The tournament subcommittee will give a report at each meeting on competitions that were run between that meeting and the previous Fencing North meeting.
The report should include:
Number of entries
Income
Amount spent on prizes
Any entry vouchers used/given
Referee Compensation:
Referees who spend a day refereeing at a Secondary School or Age Group Champ event will be given a free entry voucher to any regional open competition. This will be managed by Laura Harvey.
Meeting closed at 8.40pm
Fencing North Committee Meeting
Wednesday 4th March 2015, 7.30pm
Meadowbank Community Centre, Meadowbank
Present:
John Garelja (President)
Linda Boyd (Treasurer)
Oliver Agnew (Secretary
Hamish Bulmer
Chris Lear
Gaylene Ongley
Jeremy Dyson
Apologies:
Laura Harvey
Eric Buisman
Judit Fliszar
Meeting starts 7.35pm:
Minutes from previous meeting:
Jeremy Dyson moves that we accept these, Chris Lear seconds. All in favour.
Matters arising from previous minutes:
None
Treasurer’s Report:
No report yet – we need to set Linda up with the tools to do this.
Linda Boyd is trying to contact Incorporated Societies about updating our official documentation. Running into issues with access to their site – need a specific login. Oliver will follow this up by contacting David Greig.
Event in Provinces:
Karl Snell supports running a competition in Hamilton – he’d also like an opportunity to give some extra training to fencers from Tauranga. We need to think about when to run this event and if we should use the opportunity to run a training camp.
Clubs Running Events:
Ongley Open – Auckland Swords
Regional U15s – Auckland High Performance
Regional U17s – North Harbour Fencing Club
Regional U20s – University of Auckland Fencing Club
Fencing North agrees that these clubs can run these competitions. We had originally decided that we would let clubs run up to 5 events total – only four clubs came back to us so Fencing North will run the 1 event left over.
Meeting closed at 8.40pm
Fencing North Committee Meeting
Wednesday 1st October 2014, 7.30pm
Meadowbank Community Centre, Meadowbank
Present:
John Garelja - President
Heather Claydon - Vice President
Oliver Agnew - Secretary (Holds proxy for Judit Fliszar)
Johann Ryu - Treasurer
Gaylene Ongley
Laura Harvey
Jeremy Dyson
Chris Lear
Apologies:
Judit Fliszar
Meeting starts at 7.30pm
Minutes from previous meeting:
John Garelja moves that we approve minutes from the previous meeting. Jeremy Dyson seconds. All in favour.
Matters arising from the minutes of the previous meeting:
Laura Harvey to email Leon Thomas about coaching.
Oliver Agnew to organise trophy release forms for trophies presented at NZSS/U20s.
We need to pay our outstanding affiliations to Fencing New Zealand, John moves that we pay FeNZ outstanding affiliations, Jeremy seconds. All in favour.
The final figure needs to be calculated, but is expected to be around $1400. Oliver to pay this to FeNZ via internet banking.
Treasurer’s Report:
Laura moves that we accept the report. Gaylene seconds. All in favour
Fencing NZ Planning Meeting:
Fencing Central have indicated that they would like FeNZ to employ a part time administrator. Laura Harvey moves that Fencing North would like to support this. Chris Lear seconds. All in favour.
We are also going to propose that FeNZ distribute meeting agendas and treasurer’s reports at least a week in advance of each meeting, and meeting minutes within a week following each meeting.
Oliver Agnew moves that we pay for John Garelja to attend the FeNZ Planning Meeting in Wellington (4th October 2014). Laura Harvey seconds. All in favour. This is expected to be around $300 for airfares.
North Open Champs:
Fencing North Open Champs will be held on the 18th October in the hall at Massey High School. Epee will run at 9am, Foil at 11am, Sabre at 1pm, originally foil was to be run first but we have swapped foil and epee around.
There will also be a training camp on the 19th October at Rangitoto College. This will be run by Anya Kamynina, Judit Fliszar, and Paul Hentschel.
Fencing North Event Calendar 2015:
Heather Claydon will continue organising this. Jeremy Dyson mentioned that there is an opportunity for a large number of fencers from Noumea/Tahiti attending an event in Auckland. We may change some dates to cater for this group.
Club Plans and Information for 2015:
Oliver Agnew to email fencing clubs and see what plans they have for 2015, also collect information from them to add to our website (training times/locations/contact details/etc)
Fencing North Website & Facebook Page:
Oliver Agnew wants to upgrade the Joomla! template and hosting for our website. John Garelja moves that we budget $250 towards this, Laura Harvey seconds. All in favour.
Oliver also wants more people to contribute to the content and management of our Facebook page, Oliver will look into how we can do this.
Other Business:
Laura will send a copy of the Fencing North constitution to the North Executive
We sold two old copper pistes for $450
Meeting closed 9.20pm